Creating A Seating Arrangement For Your Serviced Office

Published On 21st November 2021 by Kerri McMahon

Now that it is considered safe to do so, the vast majority of businesses are returning to their serviced office, whether this is on a full-time or hybrid basis. However, not all businesses are in the same shape that they were the last time they worked from their office space and they are now faced with creating a new seating arrangement to accommodate their current team. 

Although creating a seating arrangement can seem like a straightforward task, it is often more complicated than businesses assume and it is essential to get your employee seating arrangement right. The seating arrangement you create can actually directly impact your overall success and below we have explored how so in more detail. 

Do all businesses require seating arrangements?

When renting a fully serviced office, not all businesses will decide to implement a seating arrangement. Those who are encouraging flexible working and allowing their teams to work remotely a proportion of the time may opt for flexible seating too and enable employees to work from a space of their choosing when they’re in the office. 

Although there are some benefits to these more flexible arrangements, commonly seating arrangements are more suitable for businesses with serviced offices. Predetermining where your employees are going to sit in your office space won’t just provide them with a dedicated desk that they can use as they please, but it also provides them with a space that they can personalise in line with your office rules to create a comfortable work environment. 

Many businesses find that a seating arrangement can also boost productivity and prevent unnecessary downtime in the morning. Employees will know exactly where to sit when they get to the office and they can start working straight away without having to ponder which desk space to use that day. Not to mention, you have the ability to create a seating arrangement that streamlines workflow, improves communication and enhances working relationships too. 

Things to consider when creating a seating arrangement

There are various different factors to take into consideration when implementing a seating arrangement, yet some of the most pertinent include; 

Different departments 

For the vast majority of businesses, it makes sense for them to group employees working in the same department when creating a seating arrangement. This can increase the efficiency of the whole department and enable employees to easily work collaboratively whenever required. Similarly, locating departments that frequently work together in close proximity to one another can be advantageous for any crossovers in daily tasks or group projects.

Employee performance

Research shows that who an employee sits next to can have a significant impact on their performance. Pairing employees with opposite strengths can actually help to improve the overall performance of your departments and although you may assume sitting productive employees with those who are less productive will hinder their performance, this isn’t actually the case. So, think about how you can use your employee’s strengths to aid those working around them. 

Employee personality 

Not all employees will have positive working and personal relationships with one another, and personality needs to be taken into consideration when creating a seating arrangement. Sitting an introvert next to an extrovert, for example, can hinder employee satisfaction and strategically creating your seating plan to prevent the behaviour of neighbouring employees from irritating those around them is incredibly important to get the most out of your team. 

Suitable layouts

The desired layout of your office space will also influence your seating arrangement. Many are moving away from traditional cubicle layouts and opting for open plan layouts instead to accommodate the needs of their modern team. Should an open plan layout be most suitable for your fully serviced office, you need to bear in mind where managers and executives will be located and how their presence will potentially affect employees both positively and negatively. 

Adapting your fully serviced office in London

Creating a seating arrangement for your employees may take longer than you initially anticipated and choosing the right location for different departments and the employees working within them is very important. Should you require some guidance relating to seating arrangements and team deployment across your serviced office space, your office centre manager will be able to assist you further in this regard. 

If your office space is no longer suitable for your business and you’re looking for a new fully serviced office in London, don’t hesitate to contact our team here at One Avenue. We can provide you with a fully equipped private office space in the capital that meets all of your individual needs and our exceptional service levels make us stand out from the crowd. We will get under the skin of your business to help you find the best possible office solution and we can assist with everything from location to layout. Here at One Avenue, we even provide a 3D floor plan service whereby our team can virtually create different designs for your new serviced office, helping you to choose the best possible solution for your business.