10 Ways to Boost Your Productivity
10 Ways to Boost Your Productivity
They key to having a productive day is not about how many hours you spend working, but rather the way you organise your day, so that you get the most out of it. The ability to be productive can have incredible benefits to how much you accomplish from your day, and if you run your own business, how successful it may end up being. Most people have difficulty with productivity, especially as there are so many distractions around us these days. If you want to improve your productivity levels, these are some handy tips to help you do it.
Close Social Media
One of the biggest distractions we have is social media, and a quick look here and there can build up to several hours, if you are not careful. These are lost hours which you could have spent on increasing your productivity. Social media is highly addictive, so the best way to approach it is to close it down and check it only a few times a day. For instance, in the morning, at lunchtime and in the evening, when your working day is complete. You will find that by doing this, you will get a lot more work done.
If you work for clients, you will probably have deadlines which they have set for you, but you can also impose your own daily deadlines. Deadlines are a good way to stay on track, and you’ll find improvements in your overall productivity.
Many people think that if they just continue to keep working, without taking breaks, it is much more productive than taking breaks, when the opposite is true. It is important to take breaks, as this can give you time to refresh and it will make you more productive in the long run. We only have a concentration span for a certain amount of time, so even if you are at your desk for two consecutive hours, it doesn’t mean you are productive. It is a good idea to take a break away from your computer every 45 minutes, even if it’s just for a coffee.
A bit of exercise can help clear your head and improve focus, which helps increase productivity when you get back to your desk. Aim to go for a walk every day, or a trip to the gym if you’re feeling more energetic. Exercise is great for your body and your mind, and it is important to build it into your daily routine.
Set a Routine
Without setting a routine, the day can easily run away with you. A routine will help keep you focused on each individual task. For example, checking your emails in the morning, afternoon and before you finish up for the day. If you don’t do this, you will end up checking your emails consistently throughout the day, which will cause you to get side-tracked, and this is what can seriously reduce productivity levels.
A phone call, your dog or child running in to see you, the postman chapping on the door. These are all simple distractions which can cause you to lose precise time which could be spent working. If possible, it is good to divide your time between office and home life, as this is how all the distractions can start to accumulate. If you work from home, why not get an office space in Southwark, or another local area, which can offer everything you need to ensure productivity, including a nice, comfortable and quiet place to work.
Focus on Tasks
Instead of a certain number of hours, focus entirely on your productivity. You can work eight hours and accumulate nothing, so working based on hours is not the best way to plan your day. It is much better to have a list of tasks you want to get through and make sure you complete them than to try to work specific hours.
If you are being asked to attend a number of meetings, it might be worth questioning whether these are necessary. Meetings can be one of the biggest time wasters, and will reduce your productivity, rather than improving it. Don’t be afraid to question whether the meeting is necessary. Find out the agenda, and whether it could be covered on email or a quick call. It isn’t always necessary to have meetings, and it is often better to avoid these wherever possible.
Introduce Fun Activities
It is a good idea to break up your working day with some activities you enjoy, such as reading, seeing a friend, or watching a TV programme. If may seem counter-productive to do this but taking a quick break to yourself can often help your productivity. Of course, this activity of choice should not take up hours of the day, 30 minutes to an hour is ideal.
Create a Positive Working Environment
If you have nice things around you in your working space, you are more likely to be productive. This might include flowers, photographs or even a vision board to help keep you motivated. Whether you are working from your home, a serviced office, or the workplace, create an environment that makes you happy – however that looks. When you feel comfortable and relaxed, you will be more engaged with your work, and the output will be much better.